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January 5, 2024
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The Top Employee Onboarding Software in 2024: Streamline Your Hiring Process with These Tools

Onboarding is significant as it is the first step of your employee's relationship with your company. Check this guide to make your onboarding process perfect!

Arzu Özkan-  Digital Marketing Manager
Arzu Özkan
Head of Marketing

The key to simplifying your onboarding process and making it a better experience for your company and your employees is using the right technologies in your onboarding process. We have listed the best onboarding apps for you to help you make your onboarding process more effective and easier.

Table of Contents

Importance of Employee Onboarding Softwares

Employee onboarding software, also known as HR onboarding software or onboarding platforms, is becoming increasingly popular among organizations. The importance of employee onboarding software cannot be overstated, as it plays a critical role in ensuring that new hires have the best employee onboarding experiences possible.

One of the key benefits of using onboarding software is that it can help streamline the entire onboarding process. With the help of the best onboarding software, HR teams can automate many of the tasks involved in onboarding, such as paperwork, compliance checks, and training. This can free up HR personnel to focus on other important tasks, while also ensuring that the onboarding process is efficient and error-free.

In addition to streamlining the onboarding process, the best employee onboarding experiences also rely on the use of onboarding software to create a personalized and engaging experience for new hires. This can include things like welcome videos, interactive training modules, and virtual tours of the workplace. By using onboarding software to create a more engaging and interactive onboarding experience, organizations can help new hires feel more connected to the company and more prepared to succeed in their new roles.

Finally, onboarding software can also be used to track the progress of new hires and provide feedback to HR teams about the effectiveness of the onboarding process. This can help organizations identify areas where they can improve and ensure that new hires are set up for success from day one.

TLDR; the importance of employee onboarding software cannot be overstated, as it plays a critical role in ensuring that new hires have the best possible onboarding experiences. Whether you are looking for HR onboarding software, onboarding platforms, or the best onboarding software, investing in a high-quality onboarding solution can help your organization save time, engage new hires, and set them up for long-term success.

What to Expect from a Good Onboarding Software

There is much software designed for onboarding processes. Sometimes a single software may not meet all your onboarding needs. For more effective results, you may need to integrate more than one software and use it in proper steps in your onboarding processes. But the important thing is to make sure that you can follow the entire process correctly. A good onboarding software, whether it's an HR onboarding software or a customer onboarding software, should provide a seamless and engaging experience for users. Onboarding platforms should be intuitive and easy to use, even for those who are not tech-savvy. One of the best features of onboarding software is that many options are available for free, making it accessible to organizations of all sizes.

The best employee onboarding experiences are created through personalization and engagement, and a good onboarding software should reflect that. The best onboarding software will include features such as welcome videos, interactive training modules, and virtual tours of the workplace. These features help new hires feel more connected to the company and more prepared to succeed in their new roles.

Another important aspect of a good onboarding software is its ability to automate many of the tasks involved in onboarding, such as paperwork, compliance checks, and training. This can help save time and reduce the risk of errors, allowing HR teams to focus on other important tasks.

Overall, a good onboarding software should provide a comprehensive onboarding experience that engages and supports new hires. Whether you are looking for HR onboarding software, customer onboarding software, or simply the best onboarding software available, it's important to choose a solution that meets your organization's unique needs and goals.

What to Expect from a Good Onboarding Software

User-Friendly Interface and Ease of Use:

It is especially important that your onboarding process is user-friendly enough that all your HR teams can easily adapt. Whether you are a small, medium, or large business, software that does not offer ease of use and good user experience complicates your onboarding processes and makes things more tiring. The software you use should be as effective as possible and away from complex steps. Even if you're a small business your employee onboarding software should be as much as effective you need. There're many onboarding software for small business that you can get advantage of the user-friendly interface and ease of use.

Automated Processes and Workflows:

Automating some of the onboarding processes saves you a lot of time. Platforms that will help you create a system or workflow that you can repeat will help you at this point. For example; Automatic scheduled emails at certain stages of the onboarding process.

Customization Options:

Making your onboarding process a more special experience for your company and candidates is important. Applications that offer you customizable interfaces can help you at this point. For example; the applications that you can use your brand colors, logo etc.

Self-Hosting:

Your new hires should be able to upload required documents smoothly and quickly. You can also prioritize apps that offer self-hosting services to help your candidates get to know your company and go smoothly through the hiring process.

Interaction Features:

Running a digital recruitment process and not having physical interaction with your candidates can sometimes cause interruptions in communication. Interactive quizzes and surveys where you can interact with your candidates can be useful to keep your candidates active during the onboarding process.

Some of the apps we recommend meet the criteria we mentioned above. Fun, dynamic, and engaging onboarding apps help you to perfect your onboarding workflows and streamline your onboarding processes.

Here is the best employee onboarding software of 2024!

The Best Employee Onboarding Softwares

Finding the best onboarding software for small business can be challanging. Check the best employee onboarding softwares list before choosing an online onboarding software for your business.

  • Trainual for building an online library
  • Retable for creating and tracking a collaborative and customizable online onboarding process.
  • Sapling for creating an easy onboarding process
  • Enboarder for a supportive onboarding process
  • Coassemble for building a more engaging onboarding process
  • Innform for delivering fun, hybrid onboarding process
Trainual: Building an Online Library

Trainual: Building an Online Library

(Web, Android, iOS)

Trainual gives you a fun and casual interface. The language within the app can give your onboarding process a more friendly and approachable impression. Trainual comes preloaded with a tutorial on how to create your business playbook. It is a useful application that guides you in creating your own business playbooks. If you are new to using onboarding software, Trainual helps you with an easy interface.

Trainual has an online learning course approach. You can create mini-courses or playbooks on any topic you want, such as your company background, culture, team, and role. You can do the same to create your own in-house resource library.

You can use the embed feature to add rich media content from tools like Google Maps, Spotify, and Figma to your playbook pages. You can also assign your books to your team members. You can use quizzes to test knowledge and encourage participation. Trainual also offers you a large library of templates. Popular tools also have how-to templates, so you do not have to write your own guide on how to use Slack or Gmail. Simply add the templates to your resource library.

Retable: Creating and Tracking a Collaborative and Customizable Online Onboarding Process

Retable: Creating and Tracking a Collaborative and Customizable Online Onboarding Process

(Web)

Retable offers you a multi-functional online HR management solution for small business onboarding software needs. It means you can create all you need for your HR process. Thanks to its customizable and collaborative functions you can have an extended HR solution. Retable makes tracking your HR operations easier thanks to its team functions. You can collaborate with your HR team and other departments, and manage your onboarding process, applicants, or employee scheduling process with your team.  

Retable's workspace structure allows you to organize all your HR processes without any confusion. You can create special workspaces and employee onboarding app for your onboarding operations, it means you can customize Retable as a small business onboarding software. For example; Let's say you have an onboarding operation process, an employee development operation process, and an employee time scheduling operation process. Just create separate workspaces for all these operations and organize all your related steps under these workspaces. So, you can organize your team under these workspaces and give them access to manage, edit, or view related workspaces. Retable saves you from several HR application needs. Thus, you can have an integrated HR approach by managing all your operations from a single channel.

Retable's online forms allow you to send quick surveys and forms to your employees. By accessing the form data in your Retable tables in real-time, you can analyze and edit them easily. Thus, you can be saved from managing dozens of different excel spreadsheets, and you can easily integrate all the data of your employees and the form responses with your HR processes. You can also receive real-time mail notifications by creating automation for tables, form responses or any data entry and change that is important to you. So, you do not have to constantly check your tables.

Also, Retable provides a super easy adaptation process with its countless template library for HR operations. With ready-to-use templates, you can easily start moving your HR operations to Retable. If you're looking for a tool that helps you organize your online-only or hybrid onboarding process, Retable is a smart choice for you. It's a perfect mix of practical, useful features, like creating online forms, real-time automation, smart spreadsheets and team collaboration.

Sapling: Creating an Easy Onboarding Process

Sapling: Creating an Easy Onboarding Process

(Web)

Sapling provides an environment that helps the onboarding process of the team members from various locations, departments, and roles. Sapling provides you to can create a workflow and add tasks and then assign them to the new hire, their manager, or any colleague. You also can add due dates, descriptions, and subtasks to each task to help streamline your onboarding process. In Sapling's workflow approach, you can set dates to schedule a welcome email five days before your new hire kicks off. This makes it easy to repeat and automate your workflows.

Sapling's smart automation helps you suggest workflows, templates and documents based on data you enter about your new hire, such as location, home office, department, or employment status. Especially if you are hiring a lot of people, this will be quite easy for you.

In addition to being able to create your recruitment workflows, you can also use Sapling's recruiting form. You can customize Sapling's online spreadsheet templates for your needs. You can add extra custom fields here to remember funny details about your new hires, like their favorite music or hobbies. You can also highlight work anniversaries and birthdays on board.

Sapling may seem like an enterprise-level tool, but it is also useful for small teams and growing startups as an employee onboarding app. It can support your growth plans by helping you streamline your onboarding process through smart categories and automation.

Enboarder: Supportive Onboarding Process

Enboarder: Supportive Onboarding Process

(Web)

One of Enboarder's good features is that it focusses on supporting both new hires and managers throughout the onboarding process. Enboarder offers supportive solutions not only for new hires but also for hiring managers. With Enboarder, instead of adding tasks to a window, you can create an onboarding journey that allows for different tasks, activities, and assignments.

You can start with one of Enboarder's templates for inspiration for your ideal onboarding process. Then you can optimize it specifically for your company by making custom settings, or you can create an onboarding process from scratch. You can create tasks such as notifications, forms, and emails and add them to your timeline. You can set the length of your processes, add reminders, and receive notifications when tasks expire. With many options, you can personalize every step of your onboarding process. Enboarder is quite detail oriented.

You can use the forms to encourage your new employees to upload required documents or digitally sign documents. This tool is focused on the process and workflow, and it is up to you to find the perfect employee engagement or culture practice to work with it.

If you want to plan, optimize and run a highly detailed employee onboarding experience, Enboarder should make your shortlist. Creating a person-oriented journey makes it a good companion for HR teams.

Coassemble: Building a More Engaging Onboarding Process

Coassemble: Building a More Engaging Onboarding Process

(Web)

Coassemble is employee training and small business onboarding software that allows you to create and share onboarding programs with your team members. Coassemble seems designed to make the onboarding process more interesting. Instead of static slides and generic emails, this app helps you create fun, interactive slides that promote your company and the position of your new hire.

Coassemble has a test that allows you to design a sample course to suit your needs. It is just like an online playbook with much more interactive elements. You can add quizzes, polls, flowcharts, flashcards, timelines, and more. Coassemble focuses on interaction and thus supports you in creating better experiences in your onboarding process. You can preview the courses you have prepared to get an idea of what it will look like for your new hires. It is also easy to add videos, embed Google Maps, and create royalty-free images directly. It gives you a lot of creativity to customize your onboarding experience.

Coassemble comes with some ready-to-use templates so you can quickly create your own employee handbook, onboarding program, or employee benefits program. You will also find templates and checklists to support your managers in the hiring process.

You can create personalized certificates for your new hires after they complete their recruitment. You can use feedback pop-ups that you can add to tests and screens. These animated pictures and emojis are a fun way to interact with your new hires as you go through the process. You can also add greeting messages and digital confetti.

For HR teams looking to create a dynamic, interactive onboarding process, Coassemble is a smart choice. It is packed with features that help you share your culture with your new hire, and it also covers the basics of getting started well.

Innform: Delivering Fun, Hybrid Onboarding Process

Innform: Delivering Fun, Hybrid Onboarding Process

(Web, iOS, Android)

If you're looking for a Trainual alternative Innform can be a good choice for you. We can describe Innform as an application that brings fun and gamification to your onboarding process. Innform has an easy-to-navigate control panel, allowing you to quickly adapt to the application. It is also considered as one of the best trainual alternative.

One of the first features you'll notice is the leaderboard. Innform brings a sense of competition to onboarding processes. Your students can earn points by completing modules and training courses, which helps them move up the leaderboard. This leaderboard is publicly visible, so it's an incentive to work on your company's educational content. Creating content for your onboarding journey is easy with Innform. As a small business onboarding software, Innform helps streamline the onboarding experience and create a better journey for your new hires.

After you assign training content to your new hires with Innform, your new hires can see it on their dashboard. So, they can work on that content. You can also create brightly colored "highlights" that draw their attention to certain parts of the content. After completing the modules, if you convert them into guides, your employees will still be able to access these guides after completing their training.

If you're looking for a tool to help you streamline your onboarding process in a more educational way, Innform is a good choice. It's a good mix of practical, useful features and fun elements.

How to Find the Best Onboarding Software for Your Company?

Whatever the ideal onboarding application for you is, the most important feature is that it should reduce your manual workload and enable you to easily collaborate with your team. Onboarding applications that are easy to use, provide you with the opportunity to carry out a comprehensive operation, can automate certain processes will greatly comfort you, and help you to focus on your core business.

The needs of each HR team may be different. Some HR teams want to focus more on experience and culture, and some other HR teams may aim to be able to seamlessly manage a comprehensive remote onboarding process. Before deciding on the right onboarding application for you, you should consider the features you need most and their applicability. Then use this guide to test a few onboarding applications and choose the app you find most effective to make the best decision for your team.

Frequently Asked Questions

What is employee onboarding software?

Employee onboarding software is a type of software that helps organizations automate and streamline the process of onboarding new hires. The best employee onboarding software includes onboarding platforms that allow HR teams to manage all aspects of the onboarding process, from paperwork and compliance checks to training and orientation. These platforms are designed to create a seamless and engaging onboarding experience for new hires, helping them feel connected to the company and more prepared to succeed in their new roles.

Onboarding platforms typically include features such as customizable onboarding checklists, electronic forms and signatures, and automated workflows. They may also include interactive training modules, virtual tours of the workplace, and welcome videos to help new hires feel more engaged and excited about their new position. The best employee onboarding software is designed to save time and reduce errors, allowing HR teams to focus on other important tasks. It also provides valuable insights and analytics that can help organizations identify areas where they can improve the onboarding process and ensure that new hires are set up for long-term success.

Employee onboarding software is an essential tool for organizations of all sizes that want to create a positive and engaging onboarding experience for new hires. Whether you are looking for onboarding platforms or the best employee onboarding software available, investing in a high-quality onboarding solution can help you save time, reduce errors, and set new hires up for success.

What are the benefits of using employee onboarding software?

There are many benefits to using employee onboarding software, including online onboarding software and the best employee onboarding software available. Here are a few of the key advantages:

  1. Streamlined Onboarding: Employee onboarding software automates many of the tasks involved in onboarding, such as paperwork and compliance checks, allowing HR teams to focus on other important tasks. This helps streamline the onboarding process, saving time and reducing errors.
  2. Consistent Experience: With online onboarding software, all new hires receive a consistent onboarding experience, regardless of their location or the size of the organization. This helps ensure that all new hires receive the same information and training, improving their chances of success in their new roles.
  3. Increased Engagement: The best employee onboarding software includes features such as welcome videos, interactive training modules, and virtual tours of the workplace. These features help increase engagement and excitement among new hires, making them feel more connected to the company and more prepared to succeed in their new roles.
  4. Improved Compliance: Onboarding software can help ensure that all necessary compliance checks are completed, reducing the risk of legal or financial penalties.
  5. Valuable Insights: Employee onboarding software provides valuable insights and analytics that can help organizations identify areas where they can improve the onboarding process and ensure that new hires are set up for long-term success.

Overall, the benefits of using employee onboarding software are numerous. Whether you are looking for online onboarding software or the best employee onboarding software available, investing in a high-quality onboarding solution can help your organization save time, increase engagement, and set new hires up for long-term success.

How do I choose the best employee onboarding software for my company?

Choosing the best employee onboarding software for your company can be a daunting task, but there are a few key factors to consider when making your decision. Here are some tips to help you choose the best onboarding software for your needs, whether you are a small business or a larger organization:

  1. Identify Your Needs: Start by identifying your organization's unique onboarding needs. Consider factors such as the size of your organization, the number of new hires you expect to onboard each month, and the complexity of your onboarding process.
  2. Look for Customization: Choose an onboarding software that offers customization options that can be tailored to your specific needs. This will help ensure that your onboarding process reflects your company's culture and values.
  3. Check for User-Friendliness: The best onboarding software should be user-friendly, even for those who are not tech-savvy. Look for software that is intuitive and easy to use, with a straightforward user interface.
  4. Consider Integration: Look for onboarding software that can integrate with your existing HR software, such as your HRIS or ATS. This will help ensure that your onboarding process is streamlined and efficient.
  5. Check the Reviews: Look for reviews and testimonials from other organizations, particularly those that are similar in size and industry to your own. This will give you a better sense of the software's capabilities and limitations.
  6. Price: Consider the price of the onboarding software for small business. Many onboarding software providers offer affordable plans designed specifically for small businesses, so be sure to choose a software that fits within your budget.

Ultimately, the best onboarding software for your organization will depend on your unique needs and goals. Whether you are looking for the best onboarding software or small business onboarding software, taking the time to research your options and choose the right solution can help you save time and improve your new hire experience.

Can employee onboarding software integrate with other HR tools?

Yes, many employee onboarding software solutions are designed to integrate with other HR tools and systems, including onboarding platforms, online onboarding software, and the best employee onboarding software available. Integration with other HR tools can help streamline the onboarding process and improve data accuracy by reducing the need for manual data entry and ensuring that all HR systems are in sync. For example, onboarding software can integrate with HRIS (human resource information systems) or ATS (applicant tracking systems) to automatically transfer new hire data and documents from the onboarding software to these systems, reducing the need for manual data entry and ensuring that all employee data is accurate and up-to-date.

Additionally, onboarding software can integrate with learning management systems (LMS) or performance management systems to help automate the training process and ensure that new hires are set up for long-term success. These integrations can also help organizations identify areas where they can improve the onboarding process and provide valuable insights into employee engagement and performance.

Overall, the ability of employee onboarding software to integrate with other HR tools is an important consideration when choosing the best onboarding software for your organization. Look for a solution that offers a range of integration options and that can be easily customized to meet your organization's unique needs and goals.

Is employee onboarding software secure and compliant with data privacy laws?

Yes, employee onboarding software is typically designed to be secure and compliant with data privacy laws. Most onboarding software solutions are designed to comply with relevant data privacy laws, such as the General Data Protection Regulation (GDPR) in the EU or the California Consumer Privacy Act (CCPA) in the US.

Onboarding software typically uses encryption and other security measures to protect sensitive employee data, such as social security numbers and banking information, from unauthorized access. Additionally, onboarding software providers typically conduct regular security audits and maintain strict access controls to ensure that only authorized users can access sensitive data. To ensure that the onboarding software you choose is secure and compliant with data privacy laws, be sure to research the provider's security measures and compliance certifications, such as SOC 2 Type II or ISO 27001. Additionally, look for software that offers data protection features, such as role-based access controls, data encryption, and two-factor authentication.

Overall, using employee onboarding software can help ensure that your organization is able to comply with relevant data privacy laws while also improving the efficiency and effectiveness of your onboarding process. Be sure to choose a software provider that takes data privacy and security seriously and that offers the features and functionality that are most important to your organization's unique needs and goals.

Can employee onboarding software be customized to fit my company's needs?

Yes, employee onboarding software can often be customized to fit your company's specific needs. Many onboarding software solutions offer a range of customization options, such as the ability to add or remove fields from onboarding forms, customize email templates, and create custom workflows that reflect your organization's unique onboarding process.

Can employee onboarding software be customized to fit my company's needs?

One example of a customizable employee onboarding software is Retable. Retable offers a highly customizable onboarding solution that allows organizations to create a tailored onboarding experience for new hires. Retable's software allows organizations to create custom onboarding workflows, set up automated tasks and reminders, and add custom fields to onboarding forms. Additionally, Retable's software integrates with a variety of other HR tools, such as HRIS and ATS systems, to provide a seamless onboarding experience.

Overall, the ability to customize onboarding software is an important consideration when choosing the best solution for your organization's needs. Look for a software provider that offers a range of customization options and that can work with you to tailor the onboarding process to fit your organization's unique needs and goals.

How much does employee onboarding software cost?

The cost of employee onboarding software can vary widely depending on the features and functionality offered, as well as the size of your organization. Some onboarding software solutions may be offered as part of a larger HR software suite, while others may be standalone solutions specifically designed for onboarding.

Retable is a cost-effective employee onboarding software solution that offers a range of features and functionality at an affordable price point. Retable offers a flexible pricing model that allows organizations to pay only for the features they need, with pricing based on the number of employees being onboarded. Retable also offers a free trial so organizations can try out the software before making a commitment.

Overall, the cost of employee onboarding software will depend on a variety of factors, including the size of your organization, the features and functionality required, and the pricing model offered by the software provider. For small to mid-sized organizations looking for a cost-effective onboarding solution, Retable is a great option to consider.

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